Introduction
Airbus SAS (also known as, “Airbus”, or “we” or “us”) is pleased to launch an A350F Livery Contest. This initiative challenges people worldwide to develop a livery for the new-generation freighter A350F. You will have the opportunity to participate in this Contest by submitting your Projects from 09:00 (Paris time) 12 September 2022 to 23:59 (Paris time) 28 November 2022 on airbus.com. The Winner will be announced at the Le Bourget show in 2023.
This Privacy Notice will inform you of the Personal Data we collect when you participate in the A350F livery Contest; how we use and disclose your Personal Data; how you can control the use and disclosure of your Personal Data; and how we protect your Personal Data.
Which sources and what Personal Data do we use?
Personal Data is information that can be used to identify a person either directly or indirectly (hereinafter referred as “Personal Data”). This definition covers a wide range of data enabling the identification of an individual.
The Personal Data we process under this Privacy Notice are as follows:
- Identification data First name, Last Name, date of birth, country of residence
- Contact details : email address, phone number
For winner(s), we will also process the following personal data:
- Passport details
We may collect this Personal Data directly from you by fulfilling the A350F livery Contest entry form on Website.
What are the purposes of the processing of your Personal Data?
When you enter the A350F Livery Contest, Airbus will collect and process your Personal Data for the following purposes (hereinafter referred as: the ‘Purposes’):
- To administrate the Contest. We will be collecting the personal data for managing the Contest, including verifying eligibility of the participants, contacting the selected winner(s) and delivering and arranging the prizes.
- To comply with legal obligations. We use your Personal Data to comply with applicable legal obligations, including responding to an authority or court order or discovery request.
- To protect us and others. Where we believe it is necessary to investigate, prevent or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person or violations of policies, terms, and other policies.
We will use your personal information for the above Purposes only, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose (for preserving particular evidence under the applicable Data Protection Laws and Regulations, or in the context of legal statutes of limitation for example). If we need to use your Personal Data for an unrelated purpose, we will notify you prior this further Personal Data processing and provide you the relevant privacy information notice.
What is the legal basis for processing your Personal Data?
As a responsible company, we need a lawful basis for collecting and/or processing your Personal Data in accordance with the provisions set out in the GDPR and the relevant applicable Data Protection Laws and Regulations. The legal basis for processing your Personal Data under this Privacy Notice are:
- As a result of your consent.
When you have consented to the processing of your personal data Personal Data by us for the administration of the Contest, you can withdraw your consent at any time by contacting us at dataprotection@airbus.com. For further information on the right of withdrawal, please see below Section “How to exercise your rights and/or contact Airbus in respect of your personal data?”What are your rights and how to exercise them?”
Who will receive your Personal Data?
We may disclose your Personal Data to the following recipient(s) on a need to know basis and for the purposes as outlined in this Privacy Notice:
- Airbus and its affiliates,
- Authorised persons working for or on behalf of Airbus and participating in the administration of the Contest.
Which countries and/or regions will Airbus transfer your Personal Data to?
Airbus processes your Personal Data in the EEA.
How long will your Personal Data be stored?
We process and store your Personal Data until the end of the contest or until you have received all the prizes if you are a winner in accordance with the GDPR or any local data protection laws requirements or as long as it is required to meet our contractual and statutory obligations.
What about the security of your Personal Data?
We use technical and organizational security measures in order to protect the Personal Data we have under our control against accidental or intentional manipulation, loss, destruction and against access by unauthorised persons. Our security procedures are continually enhanced as new technology becomes available.
What are your rights?
Under some circumstances provided by law, you may at any time exercise your data protection rights as listed below:
- Right to access/obtain a report detailing the information held about you: You have the right to obtain confirmation as to whether or not your Personal Data is being processed by Airbus and if so, what specific personal data is being processed.
- Right to correct Personal Data: You have the right to rectify or request to have rectified any inaccurate Personal Data concerning you.
- Right to be forgotten: In some cases, for instance, when the Personal Data is no longer necessary in relation to the Purposes for which they were collected, you have the right for your Personal Data to be erased.
- Right to restrict the processing of your Personal Data: You have the right to restrict the processing of your Personal Data, for instance when the processing is unlawful and you oppose the erasure of your Personal Data. In such cases, your Personal Data will only be processed with your consent or for the exercise or defense of legal claims.
- Right to data portability: You have the right to receive the Personal Data concerning you in a structured, commonly used and machine-readable format and/or transmit those Personal Data to another data controller.
- Right to object: In some cases required by law, you may ask us to stop processing your Personal Data.
- Right to withdraw consent: Where your consent is required, you may at any time withdraw such consent by contacting us at the contact details in section “How to exercise your rights and/or contact Airbus in respect of your Personal Data?”. However, please note that if you withdraw your consent, you may not be able to access and use certain information, features or services as described in section “Are you obliged to provide your Personal Data?”.
How to exercise your rights and/or contact Airbus in respect of your Personal Data?
If you want to exercise your rights or you are unhappy with the way in which your Personal Data has been processed or should you have any questions regarding the processing of your Personal Data, you may refer in the first instance to the Airbus Data Protection Officer, who is available, at the following email address:
dataprotection@airbus.com or you can write to the address below:
Airbus SAS, Head of Data Protection, 2 rond-point Emile Dewoitine 31700 Blagnac cedex. France
In case of doubt of your identity, we may ask you to justify it by enclosing a copy of any identity document.
Are you obliged to provide your Personal Data?
If you do not provide your personal data to Airbus when entering the livery Contest, you will not be eligible to participate in the Contest and we will not be able to contact you if your livery project wins..
Are your Personal Data the basis for automated decision-making, including profiling?
As a matter of principle, we do not use fully automated decision-making processes. In the event that we should use such processes, we will advise you in advance.
How to ask for assistance from the competent authorities?
If you remain unsatisfied, then you have the right to apply directly to a Data Protection Supervisory Authority. Listed below are the four main countries where Airbus operates and the relevant Supervisory Authority
FRANCE:CNIL: Supervisory Authority France
GERMANY: Each German federal state has its own Data Protection Authority that can be found under the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html (see tab “„Aufsichtsbehörden für den nicht-öffentlichen Bereich“, i.e. Data Protection Authorities for the private sector)
SPAIN: AEPD.Supervisory Authority Spain
UK: ICO: Supervisory Authority UK
Additional Notice for California ResidentsIn addition to the information provided above, The following section is made specifically pursuant to the California Consumer Privacy Act of 2018 (“CCPA”).
We don’t sell your personal information to third parties and we will not sell your personal information to third parties unless provided otherwise by a specific privacy notice. We do not discriminate against California residents who exercise their CCPA privacy rights.To exercise your California privacy rights please refer to the section “How to exercise your rights”.
Modification of the Privacy Notice
Airbus will update this Privacy Notice from time to time in order to reflect the changes in our practices and services and also to remain compliant to Data Protection Laws and Regulations. We will inform you of any substantial modification in how we process your Personal Data.